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"Response time for claims and lack of communication"

About: Patient Assisted Travel Scheme - WACHS Pilbara

(as the patient),

I am not happy about the response time for receiving my last PATS claim.

I put in a claim for a return flight to Perth from Port Hedland and accommodation costs to attend daily radiation treatments a few months ago.  I stayed an extra week to spend time with family and to be sure that has no further ill effects from the radiation treatment.  The claim was submitted soon after my return to Hedland at the Hedland Health Campus.

I have put in 2 earlier claims to PATS. The first one for the period of 3 days earlier this year was paid within the same month. In my opinion, this is an acceptable time frame.

My second claim was for a month long period. This was finally paid for over 3 months later. I feel this is not an acceptable time frame. Particularly when I book and pay for my own flights and manage accommodation requirements to lessen the demands on PATS staff.

There is no communication from the PATS office that there will be a delay.  I have not been informed that this claim does or doesn't meet requirements.

There is no communication from PATS when payments are put into my bank account. An automatic email or text message would be appreciated to alert patients to a payment.

I am very appreciative that the PATS system is there to support us, but the lack of face to face service in country towns and the delays with reimbursements makes it difficult for me to give the system a rating that says it is totally supportive of all patients and their requirements. 

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Responses

Response from Roger Golling, Operations Manager, East Pilbara, WA Country Health Service (WACHS), Pilbara last month
Roger Golling
Operations Manager, East Pilbara,
WA Country Health Service (WACHS), Pilbara
Submitted on 16/09/2024 at 3:46 PM
Published on Care Opinion at 4:45 PM


Dear danceen84,
Thank you for bringing your concerns to our attention, and I sincerely apologise for the frustration and inconvenience the delays in processing your reimbursement have caused. I understand how stressful it can be, especially when timely support is critical for patients undergoing treatment.

We recognize that the current timeframes for reimbursement can fall short of what is acceptable, and we deeply regret the impact this has had on you. PATS has been facing some challenges with staff retention, which has contributed to these delays. However, I want to assure you that these issues are being actively addressed with urgency by WACHS. We are committed to improving our processes and ensuring that patients like yourself receive the support they deserve as quickly as possible.

Additionally, we are working on enhancing on-ground assistance for patients needing PATS support, and we hope to see improvements in these areas in the coming weeks and months. Your feedback is invaluable in helping us identify where we need to improve, and we truly appreciate your patience and understanding as we work through these challenges.

If there is anything further we can do to assist you at this time, please do not hesitate to reach out.

Roger Golling

Operational Manager

Headland Health Campus

9174 1040


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